What is Workspace Sync?
Your Google Workspace directory, always current on every employee's phone. What it does, who it's for, and what it costs.
Companies on Google Workspace already have a definitive employee directory in the admin console. That data never reaches the Contacts app on anyone’s phone. People add colleagues by hand, screenshot org charts, ask around for a number, and the information lags for weeks.
Workspace Sync closes that gap. An administrator connects Google Workspace once, using a read-only service account. After that, every employee with access installs the mobile app, signs in with their work Google account, and sees the current directory: names, photos, phone numbers, job titles and departments, kept up to date automatically.
What you get
- A shared company directory on iPhone and Android.
- One-tap call, SMS or WhatsApp to any colleague.
- Colleagues in each phone’s own Contacts app if the person turns it on, so names show on incoming calls, kept up to date by the app.
- Admin control over who gets the app, who appears, and which fields are shared.
- Groups that mirror your Google Workspace departments, plus custom groups you build yourself.
- A sync with Google Workspace every hour, so the directory follows your team as people join, move and leave.
Who it’s for
Small and mid-sized organizations running Google Workspace, typically from about 10 to 500 people. It fits distributed teams that look each other up constantly, field roles where the phone is the work device, and agencies with frequent role changes.
Large enterprises with their own MDM and identity infrastructure are outside the primary scope.
What it costs
Workspace Sync is free for up to five users, with no time limit. From the sixth, every user is €1 or US$1.20 per month plus VAT, the first five included, paid monthly through Stripe. A user is a person you have given app access to. Pricing and the Free plan has the details.